In this post, I will (hopefully) give you all of the information you need about applying to the Auxiliares de Conversación Program for North Americans in Spain. I know there are already a lot of ‘How to Apply’ posts out there, but I have attempted to combine the most important information and answers to many recurring questions all in one place, here in this blog post. There’s a lot of information here, so feel free to skip down to your specific questions or concerns!
Step 1: Start Researching and Gathering Necessary Materials
Documents you will need for the application:
1. A scanned PDF copy of your college transcript or diploma
Many people have asked whether an unofficial transcript is acceptable in place of an official one or a diploma. I have read in a few places of people who submitted unofficial transcripts only and were admitted. However, that being said, if you are a worrier like me it may be best to order a copy of your official transcript and scan it to your computer. You will need it one day anyways, so you might as well get it now if you have the time! A scanned copy of your diploma will work just fine as well (that’s what I used).
2. A PDF copy of a letter of recommendation from a professor (if you graduated university in the last 5 years) or an employer
The guidelines for the letter can be found here, but basically it needs to be on official university letterhead and signed by the author. Tips: I highly recommend you send out a request sooner rather than later, and give your letter-author at least 2-4 weeks to write it for you. You don’t want to be like me, worrying during the days leading up to the application because you don’t have it yet. Apparently you can mail it in separately, but just make it easer on yourself by having it sent directly to you via email so you can upload it right onto your app.
3. A letter of intent written in English or Spanish
This should be about 300 words long and should have your name signed at the bottom and should be addressed to your regional coordinator, whose name and address can be found at the bottom of this page. Tips: Many people have asked, what if it’s not quite 300 words? What if it’s too many words? What if I submitted it but didn’t sign it? From my research, it seems like the program doesn’t put too much stock in this letter and as long as it’s around 300 words, you should be fine. Update: this year my regional coordinator asked me to physically sign the letter and re-upload it. However, my boyfriend was moved to ‘admitada’ status by the same coordinator without signing his. I’d recommend signing it just in case.
*2nd years are apparently required to write it in Spanish
4. The first page of your passport, scanned
Tips: Don’t have a passport at the moment? Have a temporary passport? Then you may be better off trying to organize the arrival of your permanent passport by the end of January. Since your online application doesn’t have to be completely finished when you apply, you can take some time getting your hands on your passport. That being said, please do yourself a favor and get this taken care of BEFORE January. It will save you a lot of stress, I promise! When that baby shows up in the mail January 30th, you can take a breather knowing you still have time to scan and upload it.
Things I Highly Recommend Researching Before you Apply:
1. The Profex Manual: Read through this manual before the application opens to know what to expect. This will also answer some of your application questions ahead of time.
2. Check out Profex itself: Did you know you can register and enter all of your information into Profex any time before the application period begins? Log into Profex following the Manual and start filling out your CV and upload your documents if you have them in the ‘Documentos Anexos’ section. This will save you a lot of time the morning the application opens up. They even recommend doing this in the guidelines!
3. Regions: Start thinking about and researching the regions you would like to select on your application beforehand. You can only choose one comunidad autonoma from each group, and not all of the ones on the list are regularly participating. For an updated list on which regions each nationality can participate, see this PDF that I found on Trevor Huxham’s application post. Also, if you want to learn about the Spanish Comunidades, how reliable their pay is, or get first hand accounts from bloggers living there, etc., I recommend checking out this blog post by Liz Carlson. Also, she has a budget guide for 30 cities in Spain that I found helpful. Grupo A: Asturias, Ceuta y Melilla, Extremadura, La Rioja, Navarra, País Vasco Grupo B: Aragón, Cantabria, Castilla-La Mancha, Cataluña, Galicia, Islas Canarias Grupo C: Andalucía, Castilla y León, Islas Baleares, Madrid, Murcia, Valencia For US applicants, I’ve crossed out the regions we are unable to participate in this year, 2014-2015 Also, know that you have the option to select a type of city preference. This year, it was: Ciudad Grande Ciudad Mediana Ciudad Pequeña Rural No Preference I have been told the coordinators don’t really take these into account and place you wherever there’s space in the region, but hey, it can’t hurt either!
4. School preferences: If you have a preference for who you would like to teach, you can select an option. This year they were something like: -Adults -High School -Primary School/Babies -No Preference Once again, I have been told it makes no difference which you select, but it’s worth a shot, eh?
Step 2: Right Before You Apply
When that fateful day arrives and you enter full-stress mode like I did, you will want to be organized and ready for your application. As many people have said, getting a low inscrita number is your best chance for getting your preferred region, a guaranteed placement, etc. Here are some things I did to ensure a smooth and quick application process (#46 baby!)
1. Have all of your documents ready in one place: Even though people say you don’t need to have the documents on the actual application (you can add them into documentos annexos later), I didn’t want to take any risks. I had all of my documents in a folder on my desktop so that uploading them while applying only took another minute or two extra. Once again, if you are a worrier like me and want to do the same, put them somewhere easy to get to.
2. Have the Profex Manual up: I can’t even begin to stress how important this is. I saw SO MANY APPLICANTS desperately trying to go back in and edit their applications because they did something incorrectly. Not only can you not retrieve your app once you submit it, but you waste precious time trying to figure out where you’ve gone wrong. If you are already familiar with the Profex manual and are following it step by step, you should be fine. I can personally attest to this (it took me 7 minutes to apply with the aid of the manual, inscrita #46)
3. Have a live forum open in case you run into problems: I had the Expatriate Café – NALCAP open just in case I had issues while applying. The people on the website were very helpful when you encounter issues. I also found many posts on the 2013-2014 NALCAP Facebook page with app questions, though I don’t recommend this since it’s not really what that forum is for. If you are really stuck, run through the posts already on there to see if your question has been answered. Also google your question, odds are someone has had the same issue! Once again, this can generally be avoided if you have the Profex manual up and have done your research ahead of time.
4. If you want the lowest inscrita number possible, be logged into Profex before 12:01. I can’t say for certain that this helped, but already being logged into the system meant I could start the app as soon as it popped up. I experienced zero system crashes or errors and uploaded/submitted without having to refresh once! I would recommend it. It worked for me!
Step 3: The Actual Application
1. The Manual: Follow the Profex Manual step-by-step. This should ensure zero errors.
2. Regions: Make sure to select your regions and order them 1-3 correctly. You can’t go back and edit these, so make sure you have them right the first time!
3. Partner: Traveling with a partner? Select ‘Si’ when asked if you are applying with a pareja, and select ‘Si’ when it asks you if they are applying for the program as well. I included the name of my partner in the ‘Notes’ section to make sure there was no confusion. It seems that applying as close together as possible increases your chances of being placed together (or at least that’s what other bloggers are recommending).
4. Submit: When you finish submitting, you will get an e-mail that has your inscrita # at the top. It looks something like this:
The last digits of this code are your inscrita number, not the first two.
5. Registration: After getting your email, you need to print out the PDF document of your application. You don’t have to get it right away-you can always access it through the ‘Presentacion Solicitudes’ link on Profex under the ‘Auxiliares’ Tab. Even though it says to ‘make sure you register’ in the Profex Manual, this just means print out the PDF.
Step 4: After Applying Electronically
Once you get to the email with your inscrita number, you are only half finished! You are now in the inscrita phase (see a list of meanings of each ‘category’ on page 13 of this link)
1. Now you need to print out this checklist as well as the PDF file found in the ‘Presentacion Solicitudes’ tab on Profex. Make sure you are using the FIRST TWO PAGES of this document. They should say ‘para registro’ at the bottom and NOT ‘para interesado’. *Extra materials are needed from New York applicants and European passport holders
2. Sign, date, and initial where necessary per Profex Manual instructions, making sure you have actually done everything necessary on the checklist.
3. Mail these documents to your regional director, whose name and address can be found at the bottom of this link
4. Once the coordinator has received and processed your documents, your inscrita status in Profex will change to registrada and then ‘admitida’ which means you are now eligible for selection, but not that you have an actual placement.
You can also join the Facebook group for the current program (Auxiliares de Conversación 2014-2015) or for the new program (Auxiliares de Conversación 2015-2016) for more up-to-date- info.
Frequently Asked Questions and Extra Information:
1. My incrita number is ###, will I get into the program? What are my chances of placement? I found a really great blog, Conquistadora Careese, that answers this question very thoroughly. This girl has some serious detective skills. Here is a summary of the information you can find on her blog: In 2012, there were only about 1800 teaching positions filled. Around 900 were renewals, and 900 were first-year applicants. However, over 4300 applicants were offered positions (including non-North American applicants). This means that even if you have a number in the 3,000’s or even 4,000’s you may still have a chance. In 2013, there were 4600 applicants offered positions. Now, she also points out that renewals get priority placement over first-years, so expect that about 900 people will be placed in front of you, and accordingly add +900 to your inscrita number. Is it still around 3,000 or less? Then you will most likely get placed, though the higher your number, the later you find out. This is because many applicants reject their offer, so there are multiple rounds of offerings.
2. When will I find out if I’ve been placed?! Based on the forums and other blogs I’ve read, it looks like they do the first round of placements starting in late April and early May. After that, they continue to send out offers for regions as spots open up from applicants rejecting their offer.
3. I don’t have all of my documents ready. Can I still apply? Yes! You can submit your application and go back later to upload your documentos anexos. This ensures you will get a lower inscrita number. Just make sure you go back and add them all before you mail in your PDF and checklist, so there are no issues processing your application.
4. Does ‘admitida’ mean I’m in the program? Not necessarily. ‘Admitida’ means that you have successfully submitted both your electronic and hard-copy application. They have received and processed all of it, and you are ready for selection. However, there is still a chance that you will be wait-listed or that there will not be enough positions for you to be selected, based on your inscrita number (this is pretty unlikely unless you have a really high inscrita number like 4800, and maybe not even then).
Do you have any additional questions? Did I forget to include something important? Do I have the wrong information? Are there any tips you have that you found helpful in applying? Let me know by e-mailing me at: firstname.lastname@example.org